Minutes of General Meeting - Wednesday, 21 August 2024

General Meeting Minutes 21 August 2024

4.1 Ethan Ewing

Councillor Peter Mitchell recognised Ethan Ewing:

Today I would like to recognise Olympic surfer and Straddie’s own Ethan Ewing who was one of four surfers from Australia to take part in the Paris Olympics.

Surfing made its debut at the Olympics at Tokyo 2020, where Australia’s Owen Wright won a bronze medal in the men’s event.

Ewing is no stranger to this Chamber as we have recognised him previously for his accomplishments on the world stage. Ethan rose to fame by winning the World Surfing League (WSL) Junior World Championships in 2016 and has since established himself as one of Australia’s foremost surfers.

Helen Ewing, Ethan’s mother, is regarded as a pioneer in women’s surfing in Australia. She won the Bells Beach Pro in 1983 and 40 years later, Ethan then too surfed to glory at the same event.

Fellow Straddie surfing icon and previous world number two Bede Durbidge has also coached Ethan and was also involved on the Olympic Team.

Ethan Ewing qualified for the Paris 2024 Olympics having finished in the top five in the WSL end-of-season rankings.

In the men’s event at Paris 2024, Ethan Ewing, currently ranked fifth in the world, going up against 23 other top surfers from around the world.

Olympic Surfing events took place at the Teahupo'o reef, Tahiti, French Polynesia. The fact Ethan was there at all is remarkable as he broke his back there in 2023. He rehabilitated, competed and came back after qualifying for the Olympics to compete there again.

Ethan won his way through three preliminary rounds in Paris with some stellar performances. He then met Aussie and Irukandji surfing teammate, Jack Robinson from Margaret River Western Australia, in the Quarter Finals where he was unfortunately bested by his fellow Aussie.

It was sparkling conditions on that day and they put on a mighty show with the highest-scoring contest of the day. Ethan scored an impressive 8.33 with a long barrel ride.

Aussie Jack Robinson went on to win the Olympic Silver medal, so Ethan and Redlands can claim a little piece of that silver!

Ethan Ewing, Olympic Surfing Quarter Finalist. We are very proud of your many and growing achievements.

4.2 Cassiel Rousseau

Councillor Peter Mitchell recognised Cassiel Roussea:

Aussie Olympic Diver Cassiel, now 24 is an alumnus of Cleveland District State High School and I had the pleasure of seeing him address students with his inspirational story at a Cleveland District State High School sports awards night two years ago.

Cassiel stunned the world of diving at the 2023 World Championships in Fukuoka, Japan, when he won a gold medal, denying China a clean sweep, just seven years after his first formal diving lesson as a 16-year-old.

Like Ethan who I mentioned above, Cassiel has also overcome adversity, as he has a fear of heights!

Before making the transition to diving, his teenage life revolved around acrobatic gymnastics, winning the athlete award of distinction for his performances at the 2016 Acrobatic World Championships in China, where he was the flag bearer for Australia.

Olympic blood runs in Cassiel’s family His Grandfather, Frenchman Michel Rousseau, was also an elite cyclist who won gold at the Melbourne Olympic Games in 1956.

On his Olympic debut in Tokyo, a 20-year-old Cassiel advanced to the final of the men’s 10m platform where he finished a commendable eighth. Australia’s third best results ever.

In Paris as an Australian representative, he performed beautifully finishing fourth in the Men’s 10m Platform Final and sixth in the Men’s 10m Synchro. This after winning through qualifying heats.

Cassiel says "Everything is a result of the high degree of effort and consistency that I put up in relation to my training,”. What we see up on the platform is only seconds of years of persistence and training.

Cassiel Rousseau, Olympic Diver, we are very proud of you and the example you set for bringing dreams to reality.

4.3 Izaac Kennedy

Councillor Jason Colley recognised Izaac Kennedy:

I would like to acknowledge the outstanding achievements of several Redland locals who competed at the Olympic Games and who are competing at the upcoming Para-Olympic Games.

BMX rider Izaac Kennedy started out at the Redlands BMX Club in Capalaba and made his Olympic debut in Paris, coming through six tough qualifying races to reach the final. Making it to the start line at all was an achievement in itself for the racer originating from Thornlands. Kennedy suffered a potentially career ending injury in July last year, fracturing his ankle and rupturing the ACL, MCL and PCL in his left knee after a heavy crash in the USA.

Demonstrating extraordinary resilience and commitment to his Olympic dream, the 24 year old returned to action just seven months later, racing to victory in round three of the 2024 World Cup Series just down the road at the 2032 Games venue in Chandler.

Everything seemed to be going to plan when he was crowned BMX racing World Cup Champion in April 2024, but just one day before the start of the BMX World Championships, he broke two bones in his wrist, including the scaphoid, which exploded into 10 pieces. Despite initially thinking his Paris dream was over, Kennedy was determined to line up in France, and that he did. He raced with a broken hand throughout the competition and still made his way through those six qualifying races and into the final.

Izaac did our Nation and City proud, and we can’t wait to see him continue to inspire our future Olympians.

4.4 Jake Michel

Councillor Jason Colley recognised Jake Michel:

While the Olympic Games have drawn to a close, the 2024 Paralympics are just about to get started and Redlands Jake Michel has been selected for his second Paralympic campaign.

Jake will be competing in the men’s 100m breaststroke SB14 category early next month, looking to better the silver medal he collected at the Tokyo Games three years ago. During that event at Tokyo, the Birkdale resident set a new Australian record in finishing second and has since gone on to win more medals at subsequent World Championships.

Michel’s heat swim will be on the evening of Monday, September second and I’m sure we’ll see him progress to the final, which takes place in the early hours of Tuesday, 3 September.

Jake has an outstanding chance to win the Olympic gold medal he has worked so hard for and I think it’s safe for me to say to Jake, you have the support of your community and we are so proud that you are representing us on the world stage.

4.5 Paige Leonhardt

Councillor Jason Colley recognised Paige Leonhardt:

Paige Leonhardt is another Redlands resident who will be competing at the Paralympics next month. Remarkably, Paris will be the 23 year old’s third Paralympic campaign.

Paige was a finalist in the 100m butterfly and 100m breaststroke as a 15 year old in Rio, before competing in the delayed Tokyo Games three years ago. It was there that she collected her first medal, securing silver in the women’s 100m butterfly S14, while also placing sixth in the 100m breaststroke and 200m individual medley events.

Paige has a busy schedule in the French capital as she aims to bring home as many as three medals. She starts with heats of the 100m butterfly on the evening of Thursday, August 29, an event which she won gold in at the 2022 World Para-swimming Championships.

The Thornlands local will be back in the pool for the 100m breaststroke on Monday, September 2, before rounding out her program with the 200m individual medley on Wednesday, September 4.

We say to you as well Paige, the city is behind you and we can’t wait to see what you will do over the next fortnight and beyond.

4.6 Reece Holder

Councillor Paul Bishop recognised Reece Holder:

Firstly I would like to comment on the pride felt by many locals while watching the Paris Olympics and seeing the incredible achievements of former Birkdale State School and Wellington Point State Hight School student Reece Holder, on his Olympic debut.

Reece competed in the Men’s 400m Stade de France. His athletics journey began at a young age, participating in the Birkdale State School and Wellington Point State Hight School athletics carnivals, before joining Redlands Little Athletics.

I remember his inspirational Sports Teacher at Birkdale, Mr Menzies referring to him as ‘Reece Lightning’. He was prophetic in that nomenclature. Despite showing immense talent as such a youngster, Reece had a meteoric rise in the 2023 World University Games, but his success was a long time in the making, going right back to his humble beginnings in our Redlands City.

In the 400m at those World University Games at Chengdu, China where he clocked a Paris Olympic qualifying time of 44.79 to becoming the fifth fastest in Australian History. Reece’s time was also the fastest time by an Australian in 17 years.

At the age of 22 years old, Reece’s progress was interrupted by an injury which saw him unable to compete in the 2024 domestic season, but he resumed where he left off in Europe over the past couple of months, culminating with his performance at the Olympics.

To the delight of many Redlands locals, including my sons who celebrated the news of their former schoolmate, Reece became the second fastest Australian on fall time when he recorded a sizzling 44.53 in his heat to earn automatic qualification for the semi-finals.

Reece still calls the Redlands home and his journey from Birkdale school oval, then a grass track in Cleveland to the tartan running track at the Olympic stadium in Paris 2024 serves as a powerful reminder of what can be accomplished with dedication, perseverance and hard work.

Reece Holder, your outstanding results on the world stage are not just a personal victory but a triumph celebrated by the entire community and we want you to know that all of Redland City is behind you as you continue to chase your dreams, we know that you will go onto bigger and better things in the years ahead.

4.7 Shannan Davey

Councillor Paul Bishop recognised Shannan Davey:

Shannan is a current Birkdale resident who was persuaded to try boxing by his older brother at the age of 13. It was only a year or so later that he began to dream of representing Australia at the Olympics.

His dream became a reality when he punched his ticket to Paris (pun intended) with a unanimous decision over New Zealand’s Wendell Stanly in the Men’s 71kg category at the Pacific Games in the Solomon Islands last December.

It was probably no surprise to see Davey make the Australian Olympic team with the light middleweight, overcoming more than his share of challenges to still be fighting, let alone at the highest level.

Most notably the two-time Australian champion suffered a ruptured ACL while training in 2021, but still demonstrated his fighting spirit by returning just four months later, instead of the expected nine. His AC surgery was assisted by long time sponsor and supporter, Lee Parish.

In France, at the Olympics the two-time Australian champion came up against a formidable Bulgarian opponent in a round of 16 bouts, which saw the judges award his opponent the victory.

Of his Olympics experience, Davey said that it was special to have his parents’ and family there with him and despite being gutted not to win, he knows they’re proud of him no matter what – win, lose or draw

Shannan Davey, you haven’t just made your family proud, all of Redland City is proud of you as well as our Nation, which you have represented with pride and determination.

4.8 Shayna Jack

Councillor Rowanne McKenzie recognised Shayna Jack:

Hilliard State School and Ormiston College student, Shayna is a woman of resilience, showing great determination to rise from the ashes and work hard to regain her place on the Australian Olympic swim team.

The swimming world’s eyes turned to Shayna in 2014 when as a 15-year-old she won gold in the 100m freestyle, 4x100m freestyle relay, silver in the 200m freestyle and the 4x200m freestyle relay at the Junior Pan Pacs. It was from there her swimming career was firmly set in motion.

In 2015, Shayna represented Australia at the FINA World Junior Swimming Championships. In 2017 Shayna won four medals, two silver and two bronze as a part of four relay teams at the World Championships in Budapest.

At the 2018 Commonwealth Games on the Gold Coast, Shayna secured victory winning gold as a member of the 4x100m freestyle relay team, breaking the world record in the final at the same time.

The following year Shayna’s career came to an abrupt halt. With courage, determination and resilience, Shayna fought to clear her name and return to the sport she has loved since a young girl.

In 2022 Shayna made a remarkable comeback to international swimming winning silver and gold at the FINA World Championships in Budapest, silver and gold at the Australian National Championships and bronze, silver and gold at the Commonwealth Games in Birmingham.

In 2023 at the World Championships in Japan, Shayna was part of three world record relay gold medals. She teamed up with Mollie O’Callaghan, Meg Harris and Emma McKeon to win the 4x100m freestyle relay in a world record time.

Four days later the Australian team of Shayna, Mollie, Brianna Throssell and Ariarne Titmus won gold in the 4x200m freestyle relay, in another world record time.

Mollie was again alongside Shayna, with Jack Cartwright and Kyle Chalmers, when they won gold in the mixed 4x100m freestyle relay breaking another world record.

Shayna has continued to shine in 2024 securing medals at the 2024 World Championships with gold in the 4x100m Women's Medley Relay, silver in the 4x100m Freestyle Relay, silver in the 4x100m Mixed Freestyle Relay, silver in the 4x100m Mixed Medley Relay, bronze in the 100m Freestyle and another Bronze in the 4x200m Freestyle Relay.

After qualifying for the Paris Olympics at the Australian Swimming trials, Shayna won gold in the 4x100m Women's Freestyle Relay and 4x200m Women's Freestyle Relay.

At 25 years of age, Shayna Jack is an Olympic and Commonwealth Games gold medalist, World champion & World-Record holder. On heading to the Olympics she said:

“I really wanted to come into this enjoying the journey, remembering that no matter what, I’ve put myself out there, gave it my all and basically come away proud of myself.”

Shayna you can be proud of yourself just as we are of what you’ve achieved.

4.9 Jess and Noemie Fox

Councillor Rowanne McKenzie recognised Jess and Noemie Fox:

Jess and Noemie Fox have once again made waves on the international stage with their stellar performances at the Paris Olympics, reinforcing their status as leading athletes in the canoe slalom discipline.

The Fox family’s ties to Redland City, especially as Noemie is a Redland ratepayer and a member of the Redlands Coast 2032 Legacy Working Group, make their success particularly resonant with our community. We proudly consider the entire Fox family as honorary citizens, celebrating their contributions both in and out of the water.

Noemie started competing competitively when she was 14 and made her debut into Senior International Competition at the 2015 World Cup in Poland. She went on to win bronze at the U23 World Championships in Italy and secured her ticket to the Paris Olympic Games after winning an ICF Canoe Slalom World Cup silver medal in Prague earlier this year.

Seemingly competing in the shadow of her triple gold medal-winning sister Jess, Noemie won the same heat that eliminated Jess the previous day, continuing her wins in the quarter-final and semi-final before securing a gold medal in inaugural Kayak Cross event.

Jess clinched gold in both the Women’s K1 and Women’s C1 events.

The Olympic dream has been a constant feature in the sister’s lives with their Mother Myriam being a former French Olympic canoe slalom medallist, winning Bronze at the 1996 Atlanta Olympics. Dad, Richard has won 10 gold medals at the ICF Canoe Slalom World Championships, 3 World Cup titles and came fourth in the K1 event at the 1992 Barcelona Olympics.

Their impressive achievements not only add to their outstanding individual legacies, but also shine a spotlight on the broader impacts of their sport.

Richard Fox has been a driving force behind the development of the whitewater proposal for Birkdale in Redland City. This ambitious project aims to create a world-class canoe slalom venue promising one of the most significant legacies of the Olympic Games. The facility will serve as a resilience training centre for emergency services and support anti-drowning programs across the southern hemisphere, furthering safety and preparedness for countless individuals.

Through their dedication and achievements, Jess and Noemie Fox have not only elevated the profile of canoe slalom but also highlighted the importance of the Birkdale project. Their family’s commitment to excellence and community development embodies the spirit of Redland City, and we look forward to the lasting benefits their contribution will bring.

4.10 Natalie Merlehan

Councillor Peter Mitchell recognised Natalie Merlehan:

Raising this person up into the stellar levels of Olympians and international athletes is our own Natalie Merlehan. Natalie’s last General Meeting is today as she is leaving Council, off to different and more challenging things. We hope to see you back in the future.

Natalie is a Governance Services Coordinator otherwise known in this room as ‘the chief of everything’.

Being Natalie’s last General Meeting and upcoming last days I thought it would be a shame, as you’re prominent in this room, to not thank you for the support to Councillors, and to Council to ensure that these meetings are prepared for well and also run so professionally.

These really are important statutory meetings and so crucial for our City. So to have someone like Natalie helping that run so effectively is great.

It’s not always easy, sometimes people challenge us, and sometimes there’s tech challenges, but Natalie is always very professional, very effective, with her calm and caring persona and quietly effective, sort of like a great referee on a sporting field. We don’t see her, but we know she’s there doing the job.

So I just wanted to say from all of us we wish you well and we hope to see you back.

4.11 Steve Oldfield

Deputy Mayor Julie Talty recognised Steve Oldfield:

I would like to turn our attention to another staff member who is here with us this morning, Steve Oldfield.

Steve has been working in Redlands Council in City Operations for 35 years.

I am sure we all understand with today’s employment trends and the amount of time that people stay in a job, that someone staying and working and having the depth of knowledge that comes with 35 years of service is a great benefit to the community and this organisation.

As we all know in this day and age that is a significant time.

Steve commenced 10 July 1989 as a Turf Services Operator and grounds person and continues to be a dedicated member of that team. Steve is a model RCC employee who is extremely reliable and consistent.

Steve is a quietly spoken person who is into his blues music and likes attending blues fests. He loves his Land Cruiser and has it decked out for camping, which he does regularly, and was long known around the depot for the fantastic VW combi he would drive.

Steve achieved his Amateur Radio licence and regularly spends time conversing with people all over the works on Ham Radio when he isn’t away camping.

Were very proud to say thank you very much for your service Steve.

General Meeting Minutes 21 August 2024

15 Report from Community & Customer Services

15.2 RAL24/0002 Reconfiguring a Lot for 1 into 6 Standard Format Lots at 39 Dean Road, Alexandra Hills

Objective Reference: A8186168

Authorising Officer: Louise Rusan, General Manager Community & Customer Services

Responsible Officer: David Jeanes, Group Manager City Planning & Assessment

Report Author: Chris Vize, Principal Planner

Attachments: 1. Proposed Subdivision Plan ⇩

2. Aerial and Zoning Maps ⇩

3. Conditions of Approval ⇩

4. Approved Subdivision Plan ⇩ ⇩

Purpose

To refer the application detailed in this report to a General Meeting of Council for determination at the request of the Councillor.

Background

Council has received a development application on land at 39 Dean Road, Alexandra Hills seeking a development permit for reconfiguring a lot for 1 into 6 standard format lots.

The decision due date has been extended by agreement to 21 August 2024. Should the decision not be made by that date the application may be deemed approved.

The assessment of the application has occurred in line with the assessment framework outlined in the Planning Act 2016 (Planning Act). The key issues identified in the assessment are:

· Lot sizes and zoning outcomes.

· Design and layout.

· Infrastructure servicing.

Issues

Proposal

The development application seeks a development permit for reconfiguring a lot for 1 into 6 standard format lots (refer Attachment 1 for a copy of the proposed subdivision layout). The proposed residential lots have the following sizes and characteristics:

· Lot 391 – 1,227m² in size, with a frontage of 26.25m to McMillan Road and 37.47m to Dean Road. This proposed lot will accommodate the existing dwelling house and will maintain its existing driveway access via Dean Road.

· Lot 392 – 727m² in size, with a frontage of 18.5m to McMillan Road.

· Lot 393 – 744m² in size, with a frontage of 18.5m to McMillan Road.

· Lot 394 – 744m² in size, with a frontage of 18.5m to McMillan Road.

· Lot 395 – 1,100m² in size, with a frontage of 54.41m to McMillan Road.

· Lot 396 – 1,105m² in size. This lot is an internal lot with access provided via a 4m wide easement to McMillan Road over proposed Lot 395.

A bushfire management zone with a width of 15.3m is proposed within the eastern portion of proposed Lots 395 and 396, which will remain clear of buildings and structures.

The existing house and swimming pool are proposed to be retained within proposed Lot 391 and other outbuildings are proposed to be removed. All lots are proposed to gain access exclusively from McMillan Road, with the exception of proposed Lot 391, which maintains its access from Dean Road.

Site & Locality

The subject site is located at 39 Dean Road, Alexandra Hills and is formally described as Lot 11 on RP230532. The current lot has an area of approximately 5,648m² and is a rectangular lot with frontages to Dean Road (on its western boundary) and McMillan Road (on its northern boundary). The site accommodates an existing dwelling house located on the western side of the property with vehicular access from Dean Road, as well as associated outbuildings located towards the middle of the property.

The land has a reasonably gentle grade, falling from 18m Australian Height Datum (AHD) at the south-western corner to 12.25m at the north-eastern corner. A 3m wide drainage easement in favour of Council is present along the southern boundary for the purpose of an open channel drain to manage local stormwater drainage (easement established in the late 1950s). The site is predominantly cleared of native vegetation, with a number of exotic species located around the existing house. One eucalyptus tree exists on the site within proposed Lot 395 and a number of paper bark trees are present along part of the southern boundary within the existing drainage easement.

The site adjoins other similarly-sized lots to its south, along the eastern side of Dean Road, with some smaller frontage lots at the southern extent of Dean Road. The western side of Dean Road comprises lots more akin to standard residential areas, having lot sizes ranging from approximately 600m² to 1,600m² and accommodating dwelling houses. An established residential neighbourhood exists to the north of McMillan Road, with a range of lot sizes generally varying between 400m² and 900m². Larger residential lots exist on the northern side of McMillan Road to the north-east of the site, including those that share a boundary to Hilliards Creek.

The site directly adjoins Council-owned land to the east, which is heavily vegetated. Hilliards Creek is located approximately 300m to the east of the site’s eastern boundary.

An aerial photograph and the zoning map for the site and locality is included in Attachment 2 (the subject site is indicated with a red star).

Planning History

The site is identified as containing matters of local environmental significance (MLES) under the environmental significance overlay. Prior to the lodgement of this development application, selective vegetation clearing was undertaken on the site (which constitutes operational work). Under City Plan, operational work for clearing of mapped MLES vegetation within the low density residential (LDR) zone is accepted development (meaning it does not require a development approval), where not exceeding 500m² (cumulative for all clearing undertaken since 8 October 2018). Investigations by Council’s environmental assessment team confirm that this clearing did not exceed 500m².

Assessment Framework

The application has been made in accordance with the Planning Act Development Assessment Rules and constitutes a code assessable application for reconfiguring a lot under City Plan.

In accordance with section 45 of the Planning Act:

‘(3) A code assessment is an assessment that must be carried out only—

(a) against the assessment benchmarks in a categorising instrument for the development; and

(b) having regard to any matters prescribed by regulation for this paragraph.

(6) Subsections (7) and (8) apply if an assessment manager is, under subsection (3) or (5), assessing a development application against or having regard to—

(a) a statutory instrument; or

(b) another document applied, adopted or incorporated (with or without changes) in a statutory instrument.

(7) The assessment manager must assess the development application against or having regard to the statutory instrument, or other document, as in effect when the development application was properly made.

(8) However, the assessment manager may give the weight the assessment manager considers is appropriate, in the circumstances, to—

(a) if the statutory instrument or other document is amended or replaced after the development application is properly made but before it is decided by the assessment manager—the amended or replacement instrument or document; or

(b) another statutory instrument—

(i) that comes into effect after the development application is properly made but before it is decided by the assessment manager; and

(ii) that the assessment manager would have been required to assess, or could have assessed, the development application against, or having regard to, if the instrument had been in effect when the application was properly made.’

Section 26 of the Planning Regulation 2017, relevantly, identifies that:

‘(1) For section 45(3)(a) of the Act, the code assessment must be carried out against the assessment benchmarks for the development stated in schedules 9 and 10.

(2) Also, if the prescribed assessment manager is the local government, the code assessment must be carried out against the following assessment benchmarks—

(a) the assessment benchmarks stated in—

(i) the regional plan for a region, to the extent the regional plan is not identified in the planning scheme as being appropriately integrated in the planning scheme; and

(ii) the State Planning Policy, part E, to the extent part E is not identified in the planning scheme as being appropriately integrated in the planning scheme; and

(iii) any temporary State planning policy applying to the premises;

(b) if the local government is an infrastructure provider—the local government’s LGIP.

(3) However, an assessment manager may, in assessing development requiring code assessment, consider an assessment benchmark only to the extent the assessment benchmark is relevant to the development.’

Section 27 of the Planning Regulation 2017, relevantly, identifies that:

‘(1) For section 45(3)(b) of the Act, the code assessment must be carried out having regard to—

(a) the matters stated in schedules 9 and 10 for the development; and

(c) if the prescribed assessment manager is a person other than the chief executive or the local government—the planning scheme; and

(d) if the prescribed assessment manager is a person other than the chief executive—

(i) the regional plan for a region, to the extent the regional plan is not identified in the planning scheme as being appropriately integrated in the planning scheme; and

(ii) the State Planning Policy, to the extent the State Planning Policy is not identified in the planning scheme as being appropriately integrated in the planning scheme; and

(iii) for designated premises—the designation for the premises; and

(e) any temporary State planning policy applying to the premises; and

(f) any development approval for, and any lawful use of, the premises or adjacent premises; and

(g) the common material.

(2) However—

(a) an assessment manager may, in assessing development requiring code assessment, consider a matter mentioned in subsection (1) only to the extent the assessment manager considers the matter is relevant to the development; and

(b) if an assessment manager is required to carry out code assessment against assessment benchmarks in an instrument stated in subsection (1), this section does not require the assessment manager to also have regard to the assessment benchmarks.’

common material, for a development application, means—

‘(a) all the material about the application that the assessment manager receives before the application is decided, including—

(i) any material relating to a proposed development application that is substantially similar to the development application as made; and

(ii) any material attached to, or given with, the development application; and

(iii) any material relating to the application given to the assessment manager after the application is made; and

(iv) any referral agency’s response, including any advice or comment given by a referral agency and any response given under section 57 of the Act; and

(v) any properly made submissions about the application, other than a submission that is withdrawn; and

(vi) any other submission about the application that the assessment manager has accepted; and

(vii) any other advice or comment about the application that a person gives to the assessment manager; and

(b) if a development approval for the development is in effect—the approval; and

(c) an infrastructure agreement applying to the premises.’

Pursuant to section 45(3) of the Planning Act, the application was assessed against the following applicable assessment benchmarks.

· City Plan Version 10:

o Low density residential zone code

o Reconfiguring a lot code

o Healthy waters code

o Infrastructure works code

o Landscape code

o Transport, servicing, access and parking code

o Bushfire hazard overlay code

o Environmental significance overlay code

· State Planning Policy 2017

· ShapingSEQ 2023

· Planning Regulation 2017, Schedule 1

· Local Government Infrastructure Plan

Pursuant to section 45(3) of the Planning Act, Council had regard to the following matters in its assessment of the application.

· Common material

Comments Received

Council has received comments that form part of the common material to the application as detailed below:

Internal comments

The application was referred to the Divisional Councillor in accordance with standard procedures.

The assessment manager has received assessment advice from the following Council teams/officers:

· Engineering assessment

· Environmental assessment

· Arborist

· Infrastructure planning and charging unit

Decision Making Rules

Section 60 of the Planning Act 2016 states that:

‘(2) To the extent the application involves development that requires code assessment, and subject to section 62, the assessment manager, after carrying out the assessment—

(a) must decide to approve the application to the extent the development complies with all of the assessment benchmarks for the development; and

(b) may decide to approve the application even if the development does not comply with some of the assessment benchmarks; and

Examples—

1 An assessment manager may approve an application for development that does not comply with some of the benchmarks if the decision resolves a conflict between the benchmarks.

2 An assessment manager may approve an application for development that does not comply with some of the benchmarks if the decision resolves a conflict between the benchmarks and a referral agency’s response.

(c) may impose development conditions on an approval; and

(d) may, to the extent the development does not comply with some or all the assessment benchmarks, decide to refuse the application only if compliance cannot be achieved by imposing development conditions.

Example of a development condition—

A development condition that affects the way the development is carried out, or the management of uses or works that are the natural and ordinary consequence of the development, but does not have the effect of changing the type of development applied for.’

(5) The assessment manager may give a preliminary approval for all or part of the development application, even though the development application sought a development permit.

(6) If an assessment manager approves only part of a development application, the rest is taken to be refused.’

Application Assessment

Lot sizes and zoning outcomes

The subject site is within Precinct LDR2 of the low density residential zone. Overall outcome 6.2.1.2(3)(b) is applicable for development within this precinct and states:

i. ‘the precinct retains a semi-rural, bushland character, providing a transition between urban and rural land uses;

ii. retention of habitat within the precinct is maximised;

iii. housing forms are limited to dwelling houses, and

iv. lot sizes are not reduced below 6,000m², unless the resultant lots are consistent with the density and character of the surrounding neighbourhood.’

The resultant lots are intended to accommodate dwelling houses and no other form of housing is proposed as part of this application. In this regard, the proposal complies with point (iii) of this outcome. For the remaining points, these are discussed in turn below.

Point (i) – the precinct retains a semi-rural, bushland character, providing a transition between urban and rural land uses

This part of the outcome requires that the Precinct LDR2 in this location retains a semi-rural, bushland character, providing a transition between urban and rural land uses. This precinct is the area indicated as ‘LDR2’ and is highlighted in blue outline in Attachment 2. The proposed development complies with this part of the outcome for the following reasons:

· Firstly, the land is not located in proximity to any rural zoned land or land being used for any genuine rural pursuits, and therefore the second component of the outcome regarding providing a transition between urban and rural land uses is not relevant to this application.

· The term ‘semi-rural’ is not defined in City Plan, nor relevant legislation. From a planning perspective, it could commonly be held to mean either an area located between the urban and rural area or having some characteristics of a rural area (or both of these things). Precinct LDR2 in this location is not located between the urban and rural area (noting that most other Precinct LDR2 locations do have this distinguishing feature). In terms of whether the precinct has some characteristics of a rural area, the following is noted:

o No rural activities are being undertaken within the precinct, and in fact City Plan provides no encouragement to pursuing rural activities within the LDR2 precinct through the categories of assessment or provisions within the zone code.

o The lot sizes within this precinct, while larger than other low density residential zoned land, are significantly smaller than those within a rural area and therefore provide no characteristic relationship to a rural area.

o The lots within the precinct are serviced by urban infrastructure, including reticulated water, sewer and stormwater, as well as kerb and channel along the length of Dean Road. This is infrastructure not generally provided within rural areas in Redland City.

o The presence of built form within the landscape is much more muted within rural areas, with buildings generally being setback further from property boundaries and providing large open areas between buildings. To a degree, this exists for the northern two-thirds of the subject precinct, while the southern one-third contains smaller lots with buildings dominating their frontages to Dean Road.

· In this regard, the proposal retains a ‘semi-rural’ character for the precinct, by proposing no additional built form or lot boundaries fronting Dean Road. This ensures that the single element that defines the semi-rural character of the precinct, which is primarily experienced from Dean Road, is retained.

· In terms of whether the proposal retains a bushland character, the following is noted:

o The precinct contains areas of native bushland that contribute to its bushland character. This is most pronounced in the middle of the precinct but is also scattered across other parts of the precinct and at the boundary of the precinct along McMillan Road (along the subject site’s northern boundary).

o A large area of publicly-owned bushland adjoins the precinct’s eastern boundary and establishes a vegetated backdrop to the precinct. This, too, contributes strongly to the bushland character of the precinct.

o The subject site itself contains limited vegetation, with a line of native trees along the northern boundary with McMillan Road and a more limited line of trees within the eastern section of the drainage easement running along the southern boundary of the site.

o The design and layout of the proposal ensures that there is no effect on the bushland area adjoining the site to the east. This is achieved through the provision of a 15m wide strip of land to be dedicated as road, which will act as a bushfire management zone and ensuring no need for a bushfire management line within the adjoining property.

o Proposed driveway locations ensure that there is limited impact on vegetation along the McMillan Road boundary, with the majority of existing trees retained.

· The proposal will ensure that the precinct will retain a semi-rural, bushland character.

Point (ii) – retention of habitat within the precinct is maximised

The precinct adjoins an area of habitat to the east, comprising publicly-owned land that is heavily vegetated and with linkages along Hilliards Creek to other areas of habitat. As discussed above, areas of habitat are primarily located in the middle of the precinct and are not affected by the proposal. The line of vegetation along the northern boundary to McMillan Road has some limited habitat value. The design of the proposal ensures this line of vegetation is predominantly retained in situ. The proposal maximises the retention of habitat within the precinct.

Point (iv) – lot sizes are not reduced below 6,000m², unless the resultant lots are consistent with the density and character of the surrounding neighbourhood

As the proposed lots are less than 6,000m² in size, it must be demonstrated that ‘…the resultant lots are consistent with the density and character of the surrounding neighbourhood’. Distinct from point (i) of the overall outcome, this part of the outcome relates to the ‘surrounding neighbourhood’ and is not confined to the ‘precinct’. The term ‘surrounding neighbourhood’ is not defined in City Plan or relevant legislation and is a judgement based on context, in particular road connections and alignments and physical and natural barriers. The area outlined in red in Figure 1 below is how the assessment manager has defined the surrounding neighbourhood for the purpose of this assessment.

Figure 1 – Surrounding neighbourhood

The term ‘consistent with’ was tested in Planning and Environment Court appeal Saini and Muhar as Trustees v Redland City Council (Appeal 267 of 2022), in which the Judge accepted that this term does not mean the ‘same as’, rather, to be ‘complementary’ or ‘not in contrast with’.

The surrounding neighbourhood has a very mixed density and character.

The density (defined by the lot sizes of residential land in the surrounding neighbourhood), varies significantly across the neighbourhood as follows:

· To the north of McMillan Road accessed via Montgomery Drive – lots generally between 400m² and 900m², and which are predominantly between 450m² and 700m².

· To the north of McMillan Road accessed via Normanby Street – lots generally between 700m² and 1,000m².

· To the north of McMillan Road at the eastern extent – lots generally between 2,000m² and 20,000m².

· To the east of Dean Road – lots generally between 800m² and 7,000m².

· Between Dean Road and Dawson Road – lots generally between 400m² and 1,600m².

· To the west of Dawson Road – 405m² lots.

· Between Dean Road and Finucane Road – lots generally between 400m² and 900m².

The proposed lot sizes of 1,227m², 727m², 744m², 744m², 1,100m² and 1,105m² sit within the range of, and are consistent with (not in contrast with), the density of the surrounding neighbourhood.

The character is affected by the distribution of this density across the neighbourhood and other elements such as the location of public land, vegetation and building sizes and setbacks. The character is experienced from both the streetscape and from residents homes (as accepted by the Judge in Planning and Environment Court appeal Saini and Muhar as Trustees v Redland City Council). Relevant to this proposal are the following elements:

· Dean Road comprises standard residential lots along the western side for its full extent and on both the western and eastern sides of the road at its southern extent. The eastern side of the road at its northern extent comprises larger lots with 40m frontages. The proposal will not affect the number of lots or houses presenting to Dean Road, nor the number of vehicle accesses. In this regard, the proposal is consistent with the character of the Dean Road streetscape.

· McMillan Road comprises standard residential lots along the northern side of the road, with a small number of larger lots at the eastern extent (which are notably within the low density residential zone (not within a precinct) and intended to be subdivided into standard residential lots). The southern side of the road comprises dense vegetation at its eastern extent, the subject site which has a long vegetated frontage to the street, standard residential lots between Dean Road and Dawson Road and more vegetated land to its western extent. The vegetation along the site’s northern boundary plays a role in defining the southern edge of this road. It provides a visual link between the two disparate areas of publicly owned vegetation and is part of the outlook for those residential homes on the northern side of McMillan Road. The proposal ensures the retention of this line of vegetation and is consistent with the character of McMillan Road.

· The neighbouring residential lot at 33 Dean Road to the south of the subject site is currently adjoined by vegetated land to the east, larger residential lots (approximately 5,500m² each) to its north and south and more traditional residential lots to its west on the opposite side of Dean Road. The house on this lot is located at the western extent of the property adjoining Dean Road and has a significant setback to its northern boundary (approximately 14m) and the active outdoor area (pool and patio) is also contained within this western portion. Existing vegetation on 33 Dean Road performs some screening function to the subject site. In this regard, the proposal will not have a deleterious impact upon the amenity experienced by this neighbouring residential home and overall will be compatible with the character of the neighbourhood.

Design and layout

Performance outcome PO1 of the reconfiguring a lot code states:

‘Reconfiguration results in the creation of lots that:

(1) are of a size and dimensions which facilitate the uses, character and other outcomes intended for the zone or precinct;

(2) have practical, generally regular shapes; and

(3) have a width and depth that can easily accommodate the intended end use, associated infrastructure, on-site open space and vehicular access.’

All proposed lots are rectangular in shape and have dimensions that facilitate a dwelling house, along with associated infrastructure, open space and vehicular access. As discussed above, the proposal retains a semi-rural, bushland character for the precinct. The proposal complies with PO1.

Performance outcome PO5 of the reconfiguring a lot code states:

‘The reconfiguration integrates with the surrounding locality and creates an attractive, accessible and functional neighbourhood, having regard to:

(1) connecting to and extending movement, open space and recreational and other infrastructure networks;

(2) maintaining the continuity of habitat areas and ecological corridors;

(3) maintaining natural hydrological regimes;

(4) creating a compatible landscape and streetscape character;

(5) managing the interface between potentially incompatible uses or sources of noise or other impacts; and

(6) ensuring future development on adjacent and nearby land can occur in an orderly, efficient and cohesive manner.’

As discussed previously, the proposal does not impact upon existing habitat area and creates a compatible streetscape character. In relation to ensuring future development on adjacent and nearby land can occur in an orderly, efficient and cohesive manner, the following is noted:

· There is the potential for further subdivision of land within this precinct and it is prudent to consider how future development can occur in an orderly, efficient and cohesive manner, and the subject site’s role in that sense.

· Having regard to the precinct’s topography, which falls from west to east and south to north, the location of existing sewer infrastructure along the precinct’s eastern boundary, the location of extant habitat values and the configuration of existing lots within the precinct, a new street along or near the precinct’s eastern boundary is a logical structure to the precinct.

· Therefore, a new access street connecting from McMillan Road along the subject site’s eastern boundary is recommended to be a condition of approval, along with proposed Lots 395 and 396 being re-designed to have access from this new street (removing the access easement). A condition is considered relevant and reasonably required in order to comply with PO5 of the reconfiguring a lot code in City Plan.

· The subdivision plan has been marked up to reflect the recommended conditions of approval and is included in Attachment 4 of this report.

The proposal complies with PO5.

Infrastructure servicing

Stormwater

The proposed stormwater drainage design involves discharge of Lots 392 to 394 to the existing swale in McMillan Street. Stormwater from Lots 395 and 396 is proposed to discharge internally to the lot and sheet flow over the bushland management zone.

Given the new access street along the eastern side of the site, conditions will require Lots 395 and 396 to discharge stormwater into kerb and channel in the new street. Additionally, frontage works to McMillan Road will be required comprising kerb and channel and extension of the existing stormwater reticulation within the verge (removing the swale) to comply with performance outcomes PO6 and PO12 of the infrastructure works code. Subject to these conditions, the proposal demonstrates that the drainage design will ensure no nuisance impacts on other properties, does not cause the transport of contaminants, and complies with performance outcomes PO1 to PO10 of the healthy waters code.

Sewer

All lots can be easily and efficiently connected to the reticulated wastewater supply network and demonstrates compliance with performance outcome PO11 of the infrastructure works code.

Water

All lots can be easily and efficiently connected to the reticulated water supply network and complies with performance outcome PO9 of the infrastructure works code.

Infrastructure Charges

The proposed development is subject to infrastructure charges in accordance with the Adopted Infrastructure Charges Resolution. The total charge applicable to this development is:

Total charge: $162,067.50

This charge has been calculated as follows in accordance with Council’s Adopted Infrastructure Charges Resolution.

Residential Component

(6.00 X #Dwelling House - 3 or more bedroom(Area A) X $32,413.50)

$194,481.00

Residential Demand Credit

(1.00 X #Dwelling House - 3 or more bedroom(Area A) X $32,413.50)

$-32,413.50

Total Council Charge:

$162,067.50

OFFSETS

There are no offsets that apply under Chapter 4 Part 2 of the Planning Act 2016.

REFUNDS

There are no refunds that apply under Chapter 4 Part 2 of the Planning Act 2016.

CONCLUSION

The proposed development has been assessed against City Plan and other relevant planning instruments. It is recommended that the application for development permit be approved subject to the conditions outlined in Attachment 3.

Strategic Implications

Legislative Requirements

The Development Application has been assessed in accordance with the Planning Act 2016.

Risk Management

Standard development application risks apply. In accordance with the Planning Act 2016 the applicant may appeal a condition of approval or a decision to refuse the application.

Financial

Should an appeal be filed against the decision of Council, subsequent legal costs will apply.

People

There are no implications for staff associated with this report.

Environmental

Environmental impacts are discussed in the ‘Issues’ section of this report where relevant.

Social

Social impacts are discussed in the ‘Issues’ section of this report where relevant.

Human Rights

There are no known human rights implications associated with this report.

Alignment with Council’s Policy and Plans

The assessment and officer’s recommendation align with Council’s policies and plans as described within the ‘Issues’ section of this report.

Consultation

Consulted	Consultation Date	Comments/Actions
Councillor Division 8	16 January 2024	Application referred to divisional Councillor as per standard procedure. Application called in by Councillor for a decision by Council.

Options

Option One

That Council resolves to approve the application subject to the conditions outlined in
Attachment 3.

Option Two

That Council resolves to approve the application without conditions or subject to amended conditions.

Option Three

That Council resolves to refuse the application. Grounds of refusal will need to be identified.

Officer’s Recommendation

That Council resolves to approve the application subject to the conditions outlined in
Attachment 3.

Council Resolution 2024/159

Moved by: Cr Tracey Huges

Seconded by: Cr Paul Bishop

That Council resolves to refuse the application on the following grounds:

Density and character of the surrounding neighbourhood

1. The proposed development site is located within the LDR2 Precinct and is a pocket of residential development located within the larger residential neighbourhood to the North of McMillan Road, bordered by McDonald Road to the West, Finucane Road to the South and the Hillard’s Creek corridor to the East. Whilst forming part of a larger residential neighbourhood the LDR2 precinct, of which the proposed development site is part, has a distinctly different character and density from the balance of the area, derived from large substantially improved residential dwellings located on large lots, generally over 5,000m², set within natural habitat and located between two larger areas of bushland. Reconfiguring the land to create lots as proposed will result in development that will erode it’s bushland character and is not consistent with the character and density of the surrounding area, of which the identified LDR2 precinct forms part and makes a valuable contribution to. The proposed development therefore does not comply with performance outcome PO1 (1) and (3) and overall outcome 9.3.4.2 (2) (a) (i) of the Reconfiguring a lot code and PO20 and overall outcome 6.2.1.2 (3) (b) (iv) of the Low Density Residential zone code in City Plan.

Intended zone outcomes for LDR2: Park Residential Precinct

2. The reconfiguration of a lot proposed is not consistent with the density and character of the surrounding neighbourhood and the community expectation, as reflected in City Plan, is that lots are not reduced below 6,000m². The proposed lots do not retain the bushland character, erode the character of the surrounding neighbourhood and reduce the number of larger lots within the LDR2 precinct which provide for lifestyle choice. The proposed development therefore does not comply with performance outcome PO1 (1) and (3) and overall outcome 9.3.4.2 (2) (a) (i) of the Reconfiguring a Lot code and PO20 and overall outcome 6.2.1.2 (3) (b) (iv) of the Low Density Residential zone code in City Plan.

carried 5/4

Crs Wendy Boglary, Paul Gollè, Shane Rendalls, Tracey Huges and Paul Bishop voted FOR the motion.

Crs Peter Mitchell, Julie Talty, Rowanne McKenzie and Jason Colley voted AGAINST the motion.

Crs Jos Mitchell and Lance Hewlett were absent from the meeting.

General Meeting Minutes 21 August 2024

13.2 2023-2024 to 2024-2025 Carryover Budget Review

Objective Reference: A11310455

Authorising Officer: Peter Paterson, Acting Executive Group Manager Financial Services & Chief Financial Officer

Responsible Officer: Peter Paterson, Acting Executive Group Manager Financial Services & Chief Financial Officer

Report Author: Katharine Bremner, Budget & Systems Manager

Michael D Wilson, Service Manager Financial Planning

Attachments: 1. 2023-2024 to 2024-2025 Carryover Budget Review ⇩

2. Additional Operating Requests and Capital Jobs - MINUTES ⇩

Purpose

To present to Council for adoption, the carryover budget review for the 2024-2025 financial year in accordance with section 170 of the Local Government Regulation 2012.

Background

Council adopted its 2024-2025 budget at the Special Budget Meeting on 27 June 2024. The Portfolio Management Office and the Financial Services Group have worked with the business to identify projects in progress but not due for completion prior to the end of the 2023-2024 financial year, that are required to be carried over to the new financial year to enable their completion.

Other submissions that have been incorporated as part of this carryover budget review include:

· Accounting of the waste levy advance and supplementary payment received in July 2024.

· Projects where grant funding has been awarded following the finalisation of the 2024-2025 annual budget.

· Outcome of the additional operating requests and capital jobs subject to further review as part of the Special Budget Meeting of 27 June 2024.

Issues

The main scope of this carryover budget review is prior approved capital projects straddling the 2023-2024 and 2024-2025 financial years. Other submissions were included to reflect the receipt of grant funding, the waste levy advance and supplementary payment, and the outcome of the items noted for further review in the 27 June 2024 Special Budget Meeting resolution.

The attached financial statements present unaudited opening balances, which may subsequently change upon the finalisation and audit of the 2023-2024 financial report.

Strategic Implications

The proposed carryover budget review is in alignment with the Local Government Act 2009 and the Local Government Regulation 2012. Section 170 of the Local Government Regulation 2012 permits a local government to amend the budget for a financial year at any time before the end of the financial year.

Risk Management

Council officers monitor the budget to actual expenditure on a regular basis and Council’s financial performance and position is reported monthly. Council has already prioritised the carryover works as they commenced in the 2023-2024 financial year, and the deliverability of both operational and capital programs is under constant review by the Executive Leadership Team.

Financial

This recommendation requires a change to the current year’s adopted budget, and the accompanying attachment outlines the major movements surrounding this review. The projected financial statements to 30 June 2025 illustrate Council’s capital expenditure program increasing by $22M and is inclusive of significant projects such as the Kinross Road Sewerage Trunk infrastructure, Dunwich Wastewater Treatment Plant upgrade and the Point Talburpin Park upgrade.

The confirmation of the Urban Congestion Fund grant for the Wellington Street/Panorama Drive upgrade is also being recognised along with a Queensland Reconstruction Authority (QRA) grant for the Karragarra Island Esplanade Foreshore Coastal Protection. A further $764K of confirmed operational grants are also being recognised for such programs as the Illegal Dumping Partnership program, Locally Led Economic Recovery, and a QRA contribution towards City-wide Overland Flow Mapping.

At its Special Budget Meeting of 27 June 2024, Council resolved under Agenda Item 5.9 of the Adoption of Budget Estimates and Fixing of Rates and Charges 2024-2025 report:

11. To note the Additional Operating Requests and Capital Jobs will be subject to a further review as part of the Budget Review process, in particular:

1. Item 321-101, Job 11247 - RPAC Producer $98,468

2. Item 307-102, Job 70661 - Environmental Officer GIS Mapping $111,780

3. Item 307-101, Job 70661 – Environmental Sustainability Officer $111,780

4. Item 116-100, Job 30152 – Security Guard and Vehicle $145,475

5. Item 025-101, Job 11601 – City Plan Review – Principal Communications Officer $128,208

6. Job 41010 – Public Art Major Projects $200,000

7. Job 44983 IndigiScapes – Environment Education Precinct Program $300,000

The above items were reviewed by Councillors with further information being provided on the following dates:

8 July 2024

5. Item 025-101, Job 11601 – City Plan Review – Principal Communications Officer

15 July 2024

2. Item 307-102, Job 70661 - Environmental Officer GIS Mapping

3. Item 307-101, Job 70661 – Environmental Sustainability Officer

29 July 2024

4. Item 116-100, Job 30152 – Security Guard and Vehicle

1 August 2024

1. Item 321-101, Job 11247 - RPAC Producer

6. Job 41010 – Public Art Major Projects

7. Job 44983 IndigiScapes – Environment Education Precinct Program

Following the engagement sessions, Officers are recommending to remove funding for, and not progress Item 116-100, Job 30152 – Security Guard and Vehicle.

There are no material impacts to the Financial Sustainability Measures as a result of the proposed carryover review.

People

Specific impacts to people may result from the budget adjustments and will be worked through at a team, unit and group level in accordance with Council’s policies and people strategy (when and if they arise). Budget adjustments may result in Council being unable to deliver on resolutions and plans.

Environmental

Specific impacts to the environment may result from the budget adjustments and will be worked through at a team, unit and group level in accordance with Council’s policies and guidelines (when and if they arise).

Social

Specific impacts to the community may result from the budget adjustments and will be worked through at a team, unit and group level in accordance with Council’s policies and guidelines (when and if they arise).

Human Rights

There are no human rights implications from this report as the purpose is to provide a revised budget to Council.

Alignment with Council's Policy and Plans

This report is aligned to Council’s Our Future Redlands – A Corporate Plan to 2026 and Beyond in particular, the report underpins objective 7.4 Demonstrate good governance through transparent, accountable processes and sustainable practices and asset management.

Consultation

Consulted	Consultation Date	Comments/Actions
Council Officers, Executive Leadership Team and Councillors	1 August, 8, 15 and 29 July 2024	Further information provided on items noted as part of the 27 June 2024 Special Budget Meeting Agenda Item 5.9, 11.
Finance Officers, Executive Leadership Team, Councillors	29 July 2024	Workshop undertaken to review the carryover budget review submissions and financial statements.
Finance Officers, Executive Leadership Team	22 July 2024	Review the carryover budget review submissions and financial statements.
Business Partnering Unit	July 2024	Review of the submission detail with the relevant business areas.
Portfolio Management Office	June 2024	In consultation with project managers across Council, provision of detail for projects to be carried over.
External Funding	June 2024	Provision of grant funding and related deliverables.

Options

Option One

That Council resolves as follows:

1. To adopt the revised budget for 2024-2025, which includes the reviewed Additional Operating Requests and Capital Jobs as outlined in Attachment 2, and refers to the following (refer Attachment 1 for details):

a. Redland City Council Statement of Financial Position – page 1

b. Redland City Council Statement of Cash Flows – page 2

c. Redland City Council Statement of Comprehensive Income – page 3

d. Redland City Council Operating and Capital Funding Statement – page 5

2. To meet the requirements of the Local Government Regulation 2012, adopt the City Water and City Waste Operating and Capital Funding Statements (pages 11 and 12 respectively).

3. To note the continued impact that global supply chain issues and price increases are having on the availability of materials, in addition to the availability of tradespeople/contractors. To proactively manage these issues, Council is delivering more projects over an extended timeframe with many being identified for multi-year delivery.

4. That Council officers will continue to regularly analyse the progress of the original 2024-2025 capital program along with the proposed carryovers. The focus will be on delivering the works and the budget will be managed under current approved governance arrangements. Future budget review/s will provide opportunity for program and budget adjustments where required.

Option Two

That Council resolves to not adopt the revised budget for 2024-2025.

Officers recommendation

Moved by: Cr Paul Bishop

Seconded by: Cr Wendy Boglary

That Council resolves as follows:

a. Redland City Council Statement of Financial Position – page 1

b. Redland City Council Statement of Cash Flows – page 2

c. Redland City Council Statement of Comprehensive Income – page 3

d. Redland City Council Operating and Capital Funding Statement – page 5

2. To meet the requirements of the Local Government Regulation 2012, adopt the City Water and City Waste Operating and Capital Funding Statements (pages 11 and 12 respectively).

Amendment

Moved by: Cr Rowanne McKenzie

Seconded by: Cr Peter Mitchell

That dot point one of the Officer’s Recommendation includes the words ‘(but for excluding Additional Operating Requests numbered 1, 2 and 6 in Attachment 2)’.

A put motion was moved as follows:

Procedural MOTION to put the motion

Council Resolution 2024/161

Moved by: Cr Shane Rendalls

That the motion be Put.

carried 5/4

Crs Peter Mitchell, Shane Rendalls, Julie Talty, Rowanne McKenzie and Jason Colley voted FOR the motion.

Crs Wendy Boglary, Paul Gollè, Tracey Huges and Paul Bishop voted AGAINST the motion.

Crs Jos Mitchell and Lance Hewlett were absent from the meeting.

Council Resolution 2024/162

Moved by: Cr Rowanne McKenzie

Seconded by: Cr Peter Mitchell

That dot point one of the Officer’s Recommendation includes the words ‘(but for excluding Additional Operating Requests numbered 1, 2 and 6 in Attachment 2)’.

carried 5/4

Crs Peter Mitchell, Shane Rendalls, Julie Talty, Rowanne McKenzie and Jason Colley voted FOR the motion.

Crs Wendy Boglary, Paul Gollè, Tracey Huges and Paul Bishop voted AGAINST the motion.

Crs Jos Mitchell and Lance Hewlett were absent from the meeting.

The motion to amend was carried, therefore the motion was put as follows:

Council Resolution 2024/163

Moved by: Cr Rowanne McKenzie

Seconded by: Cr Peter Mitchell

That Council resolves as follows:

1. To adopt the revised budget for 2024-2025, which includes the reviewed Additional Operating Requests and Capital Jobs as outlined in Attachment 2, (but for excluding Additional Operating Requests numbered 1, 2 and 6 in Attachment 2), and refers to the following (refer Attachment 1 for details):

a. Redland City Council Statement of Financial Position – page 1

b. Redland City Council Statement of Cash Flows – page 2

c. Redland City Council Statement of Comprehensive Income – page 3

d. Redland City Council Operating and Capital Funding Statement – page 5

2. To meet the requirements of the Local Government Regulation 2012, adopt the City Water and City Waste Operating and Capital Funding Statements (pages 11 and 12 respectively).

carried 5/4

Crs Peter Mitchell, Shane Rendalls, Julie Talty, Rowanne McKenzie and Jason Colley voted FOR the motion.

Crs Wendy Boglary, Paul Gollè, Tracey Huges and Paul Bishop voted AGAINST the motion.

Crs Jos Mitchell and Lance Hewlett were absent from the meeting.

General Meeting Minutes 21 August 2024

13.3 Operational Plan Quarterly Performance Report June 2024

Objective Reference: A11303967

Authorising Officer: Amanda Pafumi, General Manager Organisational Services

Responsible Officer: Tony Beynon, Group Manager Corporate Governance

Report Author: Lorraine Lee, Senior Adviser Corporate Planning & Performance

Attachments: 1. Quarter 4 Operational Plan 2023-2024 Quarterly Report ⇩

Purpose

To provide an update on the progress of the Operational Plan 2023-2024 from 1 April to 30 June 2024.

Background

The Local Government Act 2009 requires Council to adopt an operational plan each year. The Operational Plan 2023-2024 is an important planning document which sets out how Council intends to implement the Corporate Plan Our Future Redlands – A Corporate Plan to 2026 and Beyond.

Operational Plan 2023-2024 is structured to reflect the seven goals (themes) of the Corporate Plan and outlines 70 activities that Council planned to deliver in the 2023-2024 financial year to progress 30 catalyst projects and 37 key initiatives articulated in the Corporate Plan.

The Local Government Regulation 2012 requires the Chief Executive Officer to present a written assessment of Council’s progress towards implementing the annual operational plan at meetings of Council, at least quarterly.

Issues

Operational Plan 2023-2024 Performance Reports for Quarter One, Quarter Two and Quarter Three have previously been noted by resolution of Council.

The attached Operational Plan 2023-2024 Performance Report focusses on Council’s performance from 1 April to 30 June 2024, Quarter Four. It includes a year-end summary, and a Quarter Four progress and status update on 70 activities outlined in the Operational Plan 2023-2024.

The report provides commentary by exception on activities that are not 100% complete in Quarter Four. In addition, the report provides Key Activities and Highlights under each goal (theme) of the Corporate Plan. The information in the report has been provided by the Council business area accountable for each activity.

In 2023-2024, Council finalised one Corporate Plan catalyst project and two Corporate Plan key initiatives. This reduces the total number of catalyst projects and key initiatives from 67 to 60 to be implemented over the remaining term of the Corporate Plan.

A summary of finalised Corporate Plan catalyst projects and key initiatives is as follows:

Corporate Plan Catalyst Project/Key Initiative	Year Finalised
Key Initiative 4.11 Partner with industry leaders to investigate alternative sources of energy that provide environmental, community and economic benefits.	2023-2024
Key Initiative 6.3 Advocate for improved digital infrastructure to enhance the city’s capacity to attract business investment and growth and enhance productivity.	2023-2024
Catalyst Project 6.8 Redlands Health and Wellness Precinct	2023-2024
Catalyst Project 4.4 Minjerribah Panorama Coastal Walk	2022-2023
Catalyst Project 5.3 Marine Public Transport Facility Program	2022-2023
Catalyst Project 3.3 New City Entry Statements	2021-2022
Key Initiative 7.3 Improve our value for money delivery through the upgrade of our financial management system.	2021-2022

Council completed all activities for 57 of 67 catalyst projects and key initiatives articulated in the Operational Plan 2023-2024 as summarised below:

Operational Plan 2023-2024 activities complete	57
Operational Plan 2023-2024 activities in progress	10
Total	67

The Operational Plan 2023-2024 outlines 70 activities that contributed to the delivery of the catalyst projects and key initiatives. A progress and status update for each activity and related tasks is provided in the attached report including comments providing reasons for activities that were not completed. The status of the 70 activities as at 30 June 2024 are as follows:

Completed	60
On Track	2
Monitor	8
Concern	0
Total	70

Strategic Implications

Legislative Requirements

This report has been prepared in accordance with section 174(3) of the Local Government Regulation 2012 which states that ‘The chief executive officer must present a written assessment of the local government’s progress towards implementing the annual operational plan at meetings of the local government held at regular intervals of not more than 3 months’.

Risk Management

The risk of not delivering Operational Plan 2023-2024 is that Council does not achieve the commitments set out in the longer-term Corporate Plan. Each activity has associated risks which are managed by the relevant area of Council.

Financial

The Operational Plan 2023-2024 was funded by the 2023-2024 Annual Budget adopted by Council on 26 June 2023.

People

Although delivery of the Operational Plan 2023-2024 itself is dependent on staff resources, there are no direct impacts on people resulting from this report.

Environmental

Some activities within the Operational Plan 2023-2024 directly contribute to Council’s environmental commitments. However, this report does not have any direct environmental impacts.

Social

Some activities within the Operational Plan 2023-2024 directly contribute to Council’s social commitment. However, this report does not have any direct social impacts.

Human Rights

There are no human rights implications associated with this report.

Alignment with Council's Policy and Plans

This performance report is in response to Council’s Operational Plan 2023-2024. The Operational Plan 2023-2024 outlines 70 activities against the seven goals (themes) in the Corporate Plan that Council plans to deliver in 2023-2024. As such, it is a key planning document and consistent with Council’s current Corporate Plan Our Future Redlands – A Corporate Plan to 2026 and Beyond.

Council adopted its Corporate Plan on 16 December 2020, for commencement on 1 July 2021. The Corporate Plan provides Council with a framework for forward planning and future delivery of services and infrastructure.

Consultation

Consulted	Date	Comments
General Manager Organisational Services, General Manager Infrastructure and Operations, General Manager Community and Customer Services, General Manager Advocacy Major Projects and Economic Development and Executive Group Manager People Culture and Organisational Performance	July 2024	The activity progress and comments have been provided by the officers involved in delivering the particular activities within the Operational Plan 2023-2024.

Options

Option One

That Council resolves to note the Operational Plan 2023-2024 Performance Report 1 April to 30 June 2024 Quarter Four, as attached to this report.

Option Two

That Council resolves to note this report and requests additional information.

Officer's Recommendation/Council Resolution 2024/164

Moved by: Cr Peter Mitchell

Seconded by: Cr Jason Colley

That Council resolves to note the Operational Plan 2023-2024 Performance Report 1 April to 30 June 2024 Quarter Four, as attached to this report.

carried 9/0

Crs Wendy Boglary, Peter Mitchell, Paul Gollè, Shane Rendalls, Julie Talty, Rowanne McKenzie, Tracey Huges, Jason Colley and Paul Bishop voted FOR the motion.

Crs Jos Mitchell and Lance Hewlett were absent from the meeting.

General Meeting Minutes 21 August 2024